ICLE’s 2024 National Conference Vendor Page

JULY 9-12, 2024

Your presence as a vendor at our National Conference is essential and is a truly valuable part of our overall conference experience.
Thank you!

If you have any vendor-related questions or concerns, please don’t hesitate to reach out to:

Megan Fassero, Program Manager
913-370-5301 (call or text; please save this number as a contact in your phone)
mfassero@catholicliberaleducation.org

GENERAL INFORMATION ABOUT THE CONFERENCE

Please visit our Attendee Information Page for basic information about the ICLE National Conference, including:

  • Conference Theme
  • Conference Location
  • Conference Schedule
  • Lodging Options
  • Liturgical and Sacramental Opportunities
  • Conference Vendors
  • Parking
  • Dietary Needs and Restrictions
  • Information Sharing
  • Certificate of Completion
  • Other Helpful Notes

Our National Conference will be livestreamed, and we will promote our vendors names and logos on the livestream broadcast itself, in the livestream program, and on the livestream participant landing page.

VENDOR PARTICIPATION

As a vendor, you are already registered for the conference. You are welcome to participate in all of the conference activities (plenary sessions, breakout sessions, seminars, receptions, meals, Masses, etc.) listed in the program. All of your meals are included, beginning with dinner on Tuesday and ending with lunch on Friday, except for Thursday evening dinner, which is intentionally left free for you to explore the Atchison area.

VENDOR HALL INFORMATION

The 2024 National Conference, Behold the Beauty of the Lord, is being held at Benedictine College in Atchison, KS.

The vendor hall is located in the Dining Hall.

VENDOR ARRIVAL & DEPARTURE

Vendor setup begins at 9 a.m. on Tuesday, July 9, and should be substantially complete when check-in begins and the vendor space opens at 1 p.m.

We ask that vendors stay for the duration of the conference.

For your planning purposes, as the conference schedule becomes finalized, we will share with you the times each day of the conference that are identified as key opportunities for our attendees to visit vendor tables.

The vendor hall closes at 8:00 a.m. on Friday, July 12, and vendors are asked to vacate the Dining Hall by 10:00 a.m.

Please contact Megan Fassero with any concerns about these vendor arrival and departure times.

VENDOR SETUP

In advance of the conference, you will receive a conference venue map indicating the location of your vendor table. Vendor table locations will be pre-assigned. When you arrive, you will find your vendor table labeled with your organization’s name.

Vendor tables are standard 6-foot tables.

Unless you have already requested a tablecloth to be provided for you, please bring your own tablecloth and anything you need for your display.

All displays must be freestanding; nothing may be attached to the walls or ceiling of the Dining Hall.

Limited electrical outlets are available throughout the Dining Hall, but are not available at each vendor table. If you have unique electrical needs, please contact Megan Fassero as soon as possible and no later than June 1. If you need electrical access, and you are at a table near an electrical outlet, you will need to bring your own extension cord to bring the electrical service from the wall to your table.

We anticipate a total of 450 people at the conference, including vendors, speakers, and ICLE staff. Please plan for 400 conference attendees.

You are welcome to collect conference attendee contact information at your own table via a sign-up sheet, a raffle, or other methods.

Free wi-fi will be available using conference credentials for access.

VENDOR PARKING ON BENEDICTINE’S CAMPUS

Parking is plentiful and free on campus. See the campus map to view parking lots. For daily parking, please park in the Haverty parking lot, or in the parking lots behind Memorial Hall and St. Scholastica Hall. For overnight parking, please park in the parking lot behind the Murphy Recreation Center.

Please do not park in the parking lot at St. Benedict Parish Church or in the St. Benedict’s Abbey Circle. Parking is limited in those areas and must be reserved for the parish and Abbey.

VENDOR SHIPPING

You may ship vendor materials in advance of the conference. Please mark your box clearly as “ICLE VENDOR MATERIALS” and ship to the following address:

Benedictine College Summer Conferencing
Attn: Tony Gonzalez / ICLE
1301 N. 3rd Street
Atchison, KS 66002

Please ship your materials to arrive between June 24 and July 2. It is important to note the following key dates:

  • Monday, June 24 – Earliest date vendor materials may arrive at Benedictine.
  • Tuesday, July 2 – Latest date vendor materials may arrive at Benedictine.  Note: Due to Independence Day, packages that arrive at Benedictine after July 2 are not guaranteed to be available for you on Tuesday, July 9.

After the conference, vendor boxes that have been securely packaged for shipping and that have prepaid shipping labels attached (USPS, FedEx, and UPS) may be left on designated carts in the Dining Hall to be taken to the Benedictine College mailroom on your behalf. Alternatively, you may take your own boxes to the Benedictine College mailroom (located at 1301 N. 3rd Street Atchison, KS 66002), or take them with you and arrange for return shipping on your own.

Note:

  • There is very limited empty box storage available at the conference venue. Please plan to keep your empty boxes in your vendor area.
  • If you are shipping anything unusually large, please contact the Benedictine College mailroom in advance at 913-360-7225 or rockyscopies@benedictine.edu. Generally, the college mailroom is not set up to receive palletized materials.

VENDOR TIME ON THE CONFERENCE SCHEDULE

It is important to us that you feel your time at the National Conference is well spent. Our conference schedule is being designed to open and close with dedicated vendor time and to include dedicated vendor time on each day of the conference. As the schedule is finalized, you will receive a list of the dedicated vendor times for each day for your planning purposes.

INFORMATION SHARING

We will provide you with a list of schools and organizations of our conference attendees, along with the school or organization’s city and state. (Non-vendor conference registrants will be provided with a list of fellow conference attendees. Should you end up with this list, we ask that it not be used for commercial purposes.)

You are welcome to collect individual attendee contact information at your vendor table via sign-up sheets, inquiry cards, raffles, etc.

HELPFUL NOTES

  • Please do not leave valuables unattended at any time during the conference.
  • Luggage storage will be made available on the first and last days of the conference. Please stop at the ICLE table to be directed to the storage room.
  • Please view a Google Map of Benedictine College and the surrounding area HERE.
  • The dress code for the conference is business casual. The Benedictine College campus and its surroundings are hilly. Please plan your footwear accordingly, and leave yourself plenty of time for walking.